Monitoring – Record Keeping and Reporting

Record keeping for pest data will depend on factors such as the amount of data, technological savvy of staff, computing capabilities of the institution, etc. Record keeping can range from a simple list, an MS Excel spreadsheet, a custom database or sophisticated GIS tracking programs. The key is to develop a system that is sustainable with your institution’s resources and allows you to store and track the data in a meaningful way since even a single year’s worth of pest monitoring can wind up creating a lot of data.

Effective communication and IPM data reporting should be an integral part of the reason why we keep report and analyse pest monitoring data. To support pest management efforts, after careful monitoring, it is important to target specific recipients in order to better present and communicate your data. Depending on the audience you are communicating to, the goal of presenting IPM data might change. Different stakeholders would have different ways of retaining the information you share and a selection of data visualizations should be considered.


Databases developed in conjunction with the work of the IPM-WG:

  • ZPest Tracker – an online tool that follows the IPM WG recommendations to track pests. This is a replacement for the original Zpest program. It runs cross platform on most devices.
  • Zpest – This simple database for recording pest trap captures is available for free download. It runs on Windows XP – not recommended for newer OS’s.
  • CollectionPests – is a complete online pest tracking program for museums, libraries, archives, historical societies and galleries that builds on the ZPest program with more features and capabilities.  This program is offered by subscription service by Zaks software.

For institutions interested in developing their own database:

  • The Database Field List document was created by members of the IPM-WG is to identify data fields that are most important for tracking pest observation data in a new pest database.  The fields have been divided into four categories: mandatory, suggested, optional and not recommended. It must be remembered that every institution has different needs and goals, so as you design your database, your task will be to select the fields that fit your institution’s needs. There may also be fields not found on this list that you will want to include, but please remember that by keeping your database simple, you will increase its usability.

NHM - Mapping Pest Activity ImageTo see what other institutions have been doing to record and map their IPM data take a look at some of the following presentations:

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