Prevention – Creating Buy-In

For an IPM policy to be successfully implemented there must be institutional ‘buy-in’ at many levels to ensure everything from funding to the execution of IPM related policy.  Each of the various stakeholders are presented below with information on their role in establishing and maintaining an IPM program. 

To view or print this information in an easy-to-read grid format click here.

What is their role in promoting IPM?
  • Identify IPM as an institutional priority at all levels.
  • Help utilize or develop ties to existing local government resources (e.g. sanitation and health regulations).
  • Allocate funding to get IPM on capital plans for infrastructure/repair, monitoring services, education.
  • Reinforce primary IPM nature of custodial work.
  • Recognize hidden IPM threat and subsequent costs in events & construction.
What is their incentive?
  • Allocation of funds to support an essential and effective IPM program with measurable results should convince them that this will save money.
  • Convince them that they are preserving collections value & saving staff time (triage).
  • Improve staff health by reduction in pesticide use, allergen exposure, pest borne disease.
  • Recognize public relations issues with infestation such as passing pests on to other institutions, health audits, and accreditation.
What tools/arguments are effective in making the case for IPM?
  • Examples of successful studies.
  • Cost Analysis of IPM activities.
  • Risk Assessment.
  • Quantify IPM time allocation, hazards learned from trapping and inspections, history and extent of damage to collection by pests, remediation costs.
Building Management (custodial, HVAC, construction, grounds, shipping)
What is their role in promoting IPM?
  • Custodial Services is the primary line of defense against pests – staff should be involved in reporting pest sightings (with basic training), and the frequency of duties that affect pest activity (e.g. emptying trash) should be examined for efficacy.
  • Construction – pest management clause in contracts (seal off affected area to a standard, cleanliness/sanitation levels, etc.).
  • Shipping – monitor/look for problems, reporting, know regulations.
  • Grounds – knowledge about exterior plant design, choice of plants, reporting of seasonal outbreaks.
  • HVAC – window policies, opening screens, filtration standards, maintenance.
  • Exterior door seal choices, installation and maintenance, bird nettings etc.
What is their incentive?
  • Elevated status for custodial in eyes of administration.
  • Construction leaves institutions vulnerable to pests (and other hazards).
  • Administration will want Building Management to exercise due diligence in protecting the collection from harm.
  • International traffic in pest organisms attached to goods is becoming more regulated as it is recognized as a serious   economic hazard. Crating and shipping staff will be responsible for meeting regulations.
  • Some pests are indicators of building mould problems. Mould remediation is a costly problem. Early detection of building mould is a potential cost savings. Prevention preserves human health.
What tools/arguments are effective in making the case for IPM?
  • Training packages showing what is needed from building management for effective IPM with explanations and examples of repercussions if actions are not effective.
  • Develop templates of IPM related inclusions for contracts.
Security & Safety 
What is their role in promoting IPM?
  • In their role of visitor and staff control, security performs policy enforcement and reporting functions. IPM needs to be tied more intimately to security for the following benefits: keeping doors closed, noticing pest activities at night, restricting food use to allocated places.
  • Safety: fumigation alarms tied to security system alarm panel, freezer alarms, monitor external door closure as seal against miscreants and pests.
  • Hazardous materials (pesticides, fumigants) often fall under safety/security concerns.
What is their incentive?
  • IPM offers a lowering of use of hazardous chemicals, restriction of pesticides and the reduced need for giving applicators access to collections areas.
  • Security and IPM can assist each other by staying current on legislation and providing safer alternatives to the institution.
What tools/arguments are effective in making the case for IPM?
  • Develop training materials on basic IPM awareness, identification, and useful contribution through reporting pest sightings.
  • Link to sources of fumigant transport, use and pesticide use regulations, and develop template policies to ensure artifact safety.
External Vendors
What is their role in promoting IPM?
  • Fulfill contractual obligations, including following exact wording
  • Report pest problems in their inventory or locale
  • Follow IPM requests for events, and facilitate custodial activities
What is their incentive?
  • Maintaining a good working relationship with the institution will lead to continued or future business.
  • The institution should be equally forthcoming in revealing pest issues.
What tools/arguments are effective in making the case for IPM?
  • Develop contract templates to note proscribed behaviors, timely clean-up, etc.
  • Develop training materials for events that cover inspection and quarantine of incoming materials and post-event handling of flowers, garbage, foods, etc.
Collections Management (staff, researchers)
What is their role in promoting IPM?
  • Collections staff have a primary role in promoting and implementing IPM policy.
  • Include IPM in policies for incoming and outgoing loans, visitor policy, treatments, etc.
  • Encourage reporting of pest activity by those using the collection, including visitors, external researchers.
  • Separate collections storage and work areas from offices.
What is their incentive?
  • Collections staff should be most sensitive to pest hazards, and are most exposed to the dangers of pest control methods, current and historical.
  • Professional standards should ensure that modern IPM methods are incorporated into everyday practices.
What tools/arguments are effective in making the case for IPM?
  • Develop training for staff and researchers in basic IPM practices and principles, hazard awareness, and handling precautions.
  • Develop example IPM programs that can be adapted by collections staff in various institutions.
Exhibitions and Education
What is their role in promoting IPM?
  • Partner in teaching IPM education.
  • Follow IPM procedures with teaching and education collections.
  • Follow IPM procedures in the design and construction of exhibits.
What is their incentive?
  • Ability to use collections safely in the course of their professional programs.
  • Impart a sense of ownership to the visiting public in enforcing policies.
  • What tools/arguments are effective in making the case for IPM?
  • Suggest IPM program for interpretive support materials, such as dress up clothing (example: awareness of lice control methods) and collection elements.
Human Resources
What is their role in promoting IPM?
  • Staff training could occur at orientation (volunteers, interns, students, staff)
What is their incentive?
  • Assisting professional staff development is part of their job. Knowledge of professional competencies is part of their managing staff hiring and promotion processes.
What tools/arguments are effective in making the case for IPM?
  • Develop explanations on IPM functions and suggest sample IPM related inclusions for job descriptions.

To view or print this information in an easy-to-read grid format click here.

Additional Resources

The Development of Best Practices in Integrated Pest Management presentation given at a special session on best practices held at the 2008 NSCA/SPNHC meeting looks at the work of the IPM-WG in developing best practice documents for IPM. This PowerPoint presentation was created by two former Co-Chairs of the IPM-WG’s Standards & Best Practices committee.

The Lower East Side Tenement Museum poster Creating and Maintaining Intra-Museum Partnerships for a Successful Integrated Pest Management Program was presented at the 2006 SPNHC annual meeting in Albuquerque, NM. It examines the education and training program created so that all staff identify themselves as stakeholders and understand role they play in the efficacy of the IPM program and collections care.

For more information on institutions and organizations that provide IPM training and education see the Resources – Education & Training section of this site.

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